Assistant Project Manager at King Faisal Hospital Rwanda (KFHR)

Vacancy Announcement: Assistant Project Manager

Number of Post : 1(One)

Supervisor : Project Manager

Duty Station : Kigali, Rwanda

Employment : Full-Time

Duration : 1 year contractual – Renewable

Effective start : May 15, 2024

Background

King Faisal Hospital Rwanda Foundation (KFHRF) is a non-profit NGO dedicated to supporting the growth of Rwanda’s health sector. Through various programs, partnerships, and services at King Faisal Hospital and other hospitals across the country, the Foundation strives to enhance specialized medical care, facilitate clinical research, promote education and capacity building, and advance social welfare initiatives.

King Faisal Hospital Rwanda (KFHR) is a 150-bed hospital built in 1991 and provides quaternary-level services to the entire nation of Rwanda. At the current, hospital services are at 80-90% capacity and in some cases, such as maternity, over 100% capacity. As such, it is currently undergoing plans to expand to 600 beds with appropriate adjustments made also to diagnostic and support services to serve the community over a 30-plus year horizon.

King Faisal Hospital Rwanda Foundation is therefore seeking applications from qualified individuals for the position of full-time Assistant Project Manager to assist the project manager act as the primary point of contact between the project team and the hospital stakeholders, to ensure that project milestones, deadlines, and deliverables are met in accordance with the project timeline and budget and to navigate bureaucratic processes, regulatory requirements, and administrative procedures related to the expansion project.

Detailed Key Performance Indicators and Terms of Reference will be provided to the selected candidate.

Key Responsibilities:

1. Client-Stakeholder Liaison: Act as a primary point of contact between the project team and the hospital’s stakeholders, including clients, government agencies, regulatory bodies, and community representatives.
2. Project Follow-Up: Ensure timely and efficient progress of the project by monitoring milestones, deadlines, and deliverables, and coordinating with various teams to address any issues or delays.
3. Bureaucratic Processes Management: Navigate complex bureaucratic procedures, including permits, licenses, approvals, and compliance with regulatory requirements, to facilitate smooth project execution.
4. Communication: Maintain clear and open communication channels with all stakeholders, providing updates on project status, addressing concerns, and soliciting feedback to ensure alignment with expectations.
5. Problem-Solving: Identify and resolve challenges that may arise during the project, such as bureaucratic hurdles, conflicting stakeholder interests, or resource constraints, in collaboration with the project team.
6. Documentation: Keep comprehensive records of project activities, correspondence, approvals, and regulatory documentation to ensure accountability and compliance with legal and procedural requirements.
7. Quality Assurance: Ensure that the project adheres to quality standards and specifications set by the hospital and regulatory authorities, conducting regular inspections and audits as necessary

Qualifications and Skills:

1. Master’s degree in Business project management or any other related
2. Extensive experience in project management, with a minimum of 10 years of proven experience.
3. Having a proven record of experience of agile project management
4. Mandatory to have a recognized project management certification, such as Project Management Professional (PMP)®, PRINCE2 Foundation.
5. Proficiency in project management methodologies, tools, and techniques to effectively plan, execute, and monitor complex projects.
6. Excellent verbal and written communication skills to interact with diverse stakeholders and convey complex information clearly and concisely.
7. Ability to build and maintain positive relationships with clients, stakeholders, and team members, fostering collaboration and trust.
8. Organizational Skills: Strong organizational abilities to manage multiple tasks, priorities, and deadlines in a fast-paced environment.
9. Problem-Solving Abilities: Analytical thinking and problem-solving skills to identify issues, evaluate options, and implement effective solutions.
10. Knowledge of Bureaucratic Processes: Familiarity with bureaucratic procedures, regulations, and compliance requirements related to healthcare infrastructure projects in Rwanda.
11. Attention to Detail: Meticulous attention to detail to ensure accuracy in documentation, compliance with standards, and adherence to project plans.
12. Leadership Qualities: Demonstrated leadership capabilities to motivate teams, resolve conflicts, and drive project success

Assessment

Qualified applicants will be evaluated through competency-based interview and/or other assessment methods.

Disclaimer

KFHRF does not charge any application, processing, training, interviewing, testing, or any other fee in connection with the application or recruitment process. We cannot be held accountable for any fee paid to any agency or agent to help you in your application and, we do not collect information on whether you have paid any fee to any agent.

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit a detailed CV with at least 3 referees, academic certificates, a license to practice, a project management certification and a one-page cover letter explaining their motivation and why they are suited for the post.

Applications should be submitted by Click here by May 17 ,2024, at 11:59 PM CAT. Note: Only shortlisted candidates will be contacted.