POSITION TITLE: Document Controller
LOCATION: Kigali Office
RESPONSIBLE TO: JUNIOR PROJECT ENGINEER
STATUS: Full Time
SUPERVISORY CAPACITY: N/A
DATE: September 2024.
Gasmeth Energy MISSION:
Gasmeth Energy aims to reduce or remove environmental pollution using cleaner, greener gas displacing liquid or solid hydrocarbons. Developing and producing methane from Lake Kivu in a safe, efficient, and environmentally sound manner. Distributing compressed natural gas (CNG) throughout the region.
PRIMARY PURPOSE OF THE POSITION:
Based at Gasmeth HQ, Kigali, Kigali City the Document Controller is responsible for storage and transmitting all Project Documents, both internally and from Contractors.
PRIMARY DUTIES & RESPONSIBILITIES
The document Coordinator is responsible for the filing, custody and distribution of the engineering documents and drawings generated in the project, including vendors information and data. The main functions include:
- Takes responsibility for all document control functions for the CNG team.
- Assumes responsibility for the control, receipt and issue of all documents dispatched internally and externally.
- Operates and maintains up to date the Project documentation control system for the Scope of Work based on the agreeddistribution matrices and deliverables received.
- Ensures timely distribution of documentation and maintains the records.
- Monitors the required return of documents to Contractors
- Controls the files of documents and drawings and identify superseded documentation and controls reference
- Controls the area designated for review of engineering deliverables prior to client issue.
- Assumes single-point responsibility to maintain the drawing control and document control registers.
- Produce document status reports on a monthly basis
Interaction with the following groups will be required to achieve the above:
- Gasmeth Power Ltd Employees
- Gasmeth Energy Ltd Employees
- Local and International Contractors
- Third party engineers
Qualifications and Education Requirements
- Engineering/Business Diploma
- Will be trained in areas such as the Project filing system
Preferred Skills
- Communication: Strong verbal and written communication skills
- Experience of 1 year to 3 years in document storage and control
- Work to tight timelines
- Experience and knowledge of SharePoint.
- General computing skills (Excel, Word, PowerPoint, Visio)
- Suggest improvements
Submission of applications – to include combined in one folder 1 page Cover letter, an updated CV (maximum three pages), and names, titles, and contacts of three professional referees – should be submitted via email to info@gasmeth.com with the position applied for clearly indicated in the subject line. The deadline for submission of applications is 12th August 2024 at 17:00hrs.
