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IV. Key Duties and Accountabilities
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1. Provide reliable and secure driving services using office vehicle for Country Office to programmes and operations staff, experts and consultants, and UN officials and visitors.
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Example of Duties:
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- Transport authorized personnel.
- Deliver and collect mail and documents; and perform other messenger responsibilities.
- Meet official personnel and visitors at the airport and assist with visa and customs formalities arrangement when required.
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2. Ensure cost-saving through proper use and day-to-day maintenance of the assigned office vehicle.
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Example of Duties:
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- Maintain accurate daily vehicle logs.
- Provide inputs to preparation of the vehicle maintenance plans and reports.
- Make timely minor repairs and/or arrange for major repairs
- Ensure timely changes of oil, check of tires, brakes, car washing, etc.
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3. Ensure availability in the assigned vehicle of all the required documents, supplies and necessary spare parts.
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Example of Duties:
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- Keep current in vehicle documents such as vehicle insurance, vehicle logs, office directory, and map of the city/country.
- Ensure vehicle first aid kit is adequately stocked with standard medical supplies.
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4. Take all immediate actions required by rules, regulations, and laws in case of involvement in accidents.
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Example of Duties:
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5. Perform other duties within incumbent’s functional profile as assigned and deemed necessary for the efficient functioning of the office and Organization.
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Example of Duties:
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- Additional duties may include assisting with pouch, procurement, workshops, and other administrative tasks.
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Supervisory/Managerial Responsibilities – None
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V. Requirements:
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Education
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Secondary Education with a valid driver’s license.
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Experience, Knowledge, and Skills
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- A minimum of 2 years (with a high school diploma) of relevant work experience as a driver with a safe driving record is required.
- Proven experience and knowledge of driving regulations, rules and laws as well as skills in minor vehicle repair and maintenance is desired.
- Experience in the basic use of computers and relevant office software packages (MS Word, Excel, etc.) and ability to use web-based management and electronic log, file and/or scheduling systems is an asset.
- Experience working in UN system, or bilateral/multilateral organization is an asset.
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Language Requirements
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- Fluency in English and national language of the duty station is required for local staff (Kinyarwanda and/or Kiswahili)
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Expected Demonstration of Competencies
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Core : Full list of UNDP Core Competencies can be found here
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Achieve Results
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LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
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Think Innovatively
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LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
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Learn Continuously
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LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
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Adapt with Agility
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LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
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Act with Determination
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LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
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Engage and Partner
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LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
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Enable Diversity and Inclusion
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LEVEL 1: Appreciates/respects differences, aware of unconscious bias, confronts discrimination
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Cross-Functional & Technical competencies (insert up to 7 competencies)
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Thematic Area
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Name
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Definition
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Administration & Operations
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Vehicle management
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- Knowledge of policy & procedures on fleet management
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Administration & Operations
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Registry & correspondence management
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- Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives
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Business Management
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Communication
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- Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
- Ability to manage communications internally and externally, through media, social media and other appropriate channels
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Ethics
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UN Policy Ethics
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- Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.
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Business Management
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Customer Satisfaction/Client Management
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- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
- Provide inputs to the development of customer service strategy.
- Look for ways to add value beyond clients’ immediate requests.
- Ability to anticipate client’s upcoming needs and concerns.
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VI. Keywords
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Safe driving
Defensive driving
Vehicle maintenance
Transport officials
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Interested candidates must apply to the following link no later than 27th August 2024 |
