Job responsibilities
The financial management specialist (FMS) with the following job descriptions
- Monitoring and guiding the work of the above Implementing Partners in supporting their respective PFM staff to ensure compliance with all PFM rules and regulations of the GoR and the World Bank.
- Ensure that project financial transactions are recorded in the accounts in accordance with GoR regulations and WB requirements respectively, and that records are reconciled periodically, at least on a monthly basis, and are availed for review as required;
- Ensure timely preparation and distribution of integrated quarterly financial reports (IFRs)/project management reports and statements required by the WB, under the provisions of the Financing Agreement, as well as by the GoR. Provide any special financial reports that may be required from time to time on specific aspects of project’s financial progress or position as may be request by the GoR and the WB
- Ensure adequate Project internal controls are maintained for processing and authorizing payments and the management and accounting for project income and assets, and advising the Meteo Rwanda where necessary.
- Responsible for compliance with GoR and WB requirements for Internal/External Project Audits and ensuring all necessary information is provided for Audit purposes. Ensure all Project audit recommendations are implemented on time.
- Ensure all Financial records are retained in line with the Funding Agreements and the World Bank records retention policy.
- Ensure that the Designated Accounts established for the project within the Implementing Agencies are administered in line with the GoR and WB requirements.
- Ensure Withdrawal applications submitted to World-Bank through Meteo Rwanda are accurate and submitted on a timely basis and in accordance with WB procedures to replenish the Designated Account(s). Ensure Implementing all Partners submit Annual Workplans and Budgets for review by the WB in line with the WB Funding Agreements
- Ensure that annual project budgets are consistent with agreed project activity per Categories/Components
- Participate in the budgeting process in line with the GoR and World bank guidelines. Monitoring budget execution in collaboration with Project staff
- Ensure budgetary allocations for the project are available to meet projected cash flow requirements.
- Liaise with Implementing Partners and Project staff to review cashflow projections and advise the World bank and GoR on the need for budget re-allocations or restructuring ahead of time to ensure proper project management
- Liaise with the external auditor during the auditing exercise of the project and ensure that effective annual audits commence on time and are conducted in accordance with GoR and WB requirements.
- Follow up to ensure all Internal/External Audit recommendations are implemented on time.
NOTE: Minimum 5 years’ relevant experience in auditing or public financial management with particular expertise in designing, supporting and implementing Donor funded projects
Minimum qualifications
- Bachelor’s Degree in Accounting, Finance with 5 Years of relevant experience
Required certificates
- Part II for professional qualification ACCA OR CPA
