Hospital Medical Equipment planner at King Faisal Hospital Rwanda (KFHR)

Vacancy Announcement: Hospital Medical Equipment planner

Number of Post : 1(One)

Supervisor : Project Executive Committee

Duty Station : Kigali, Rwanda

Employment : Full-Time

Duration : 1 year contractual – Renewable

Effective start : May 15, 2024

Background

King Faisal Hospital Rwanda Foundation (KFHRF) is a non-profit NGO dedicated to supporting the growth of Rwanda’s health sector. Through various programs, partnerships, and services at King Faisal Hospital and other hospitals across the country, the Foundation strives to enhance specialized medical care, facilitate clinical research, promote education and capacity building, and advance social welfare initiatives.

King Faisal Hospital Rwanda (KFHR) is a 150-bed hospital built in 1991 and provides quaternary-level services to the entire nation of Rwanda. At the current, hospital services are at 80-90% capacity and in some cases, such as maternity, over 100% capacity. As such, it is currently undergoing plans to expand with appropriate adjustments made also to diagnostic and support services to serve the community over a 30-plus year horizon.

King Faisal Hospital Rwanda Foundation is therefore seeking applications from qualified individuals for the position of full-timeHospital Medical Equipment planner to ensure that the appropriate medical equipment is selected, procured, and integrated into the facility in a manner that supports efficient and effective healthcare delivery. You will be working closely with hospital leadership, clinicians, architects, and construction teams to ensure that the equipment meets the needs of the hospital’s clinical programs while adhering to budgetary constraints and regulatory requirements on behalf of King Faisal Hospital Rwanda.

Detailed Key Performance Indicators and Terms of Reference will be provided to the selected candidate.

Key Responsibilities:

Assessment and planning:

• Collaborate with clinical stakeholders to assess equipment requirements for the expanded hospital, considering factors such as specialty areas, patient volumes, anticipated services and technological advancements.
• Conduct site visits and space assessments to determine equipment placement and integration into facility design plans and develop a comprehensive medical equipment plan that aligns with the hospital’s goals and objectives.
• Determine equipment requirements for various departments, including clinical areas, diagnostic imaging, laboratories, operating rooms, and support services etc.

Equipment Selection and Procurement:

• Research and evaluate medical equipment options, considering factors such as performance, reliability, cost, and compatibility with design systems.
• Develop equipment lists and specifications in coordination with clinical departments, ensuring alignment with clinical workflows and patient care needs.
• Coordinate the procurement of medical equipment, ensuring that it meets quality standards, regulatory requirements, and budget constraints.
• Manage vendor relationships and oversee the delivery, installation, and testing of medical equipment to ensure compliance with specifications and timelines.

Integration with Facility Design:

• Work closely with architects, engineers, and construction teams to integrate medical equipment requirements into facility design plans.
• Provide input on equipment placement, utility requirements and connection, and infrastructure needs (Rooms layouts) to accommodate medical equipment installation and operation of medical devices.
• Ensure that electrical, plumbing, and HVAC systems are designed to support the needs of medical equipment, including power requirements, ventilation, and infection control measures.
• Coordinate with other project stakeholders to ensure that construction timelines align with equipment delivery and installation schedules.

Regulatory Compliance:

• Ensure that all medical equipment meets regulatory standards and requirements set forth by relevant agencies and health authorities for safety, performance and usability.
• Coordinate with regulatory agencies and accreditation bodies to obtain necessary approvals and certifications for medical equipment.
• Develop protocols and procedures for equipment testing, maintenance, and inspection to ensure ongoing compliance with regulatory guidelines

Budget Management:

• Develop and manage budgets for medical equipment procurement, installation and maintenance, ensuring that expenditures remain within allocated funds.
• Identify cost-saving opportunities and alternative solutions to optimize equipment investments while meeting clinical needs.

Training and support:

• Develop transition plans to ensure a smooth integration of new equipment into clinical operations, minimizing disruptions to patient care.
• Provide training to hospital staff on the proper use, maintenance, and safety protocols for medical equipment.
• Develop user manuals, instructional materials, and training programs to support staff competency and proficiency with new equipment.
• Establish systems for ongoing technical support, troubleshooting, and equipment maintenance to minimize downtime and ensure reliable operation.

Quality Assurance and Risk Management:

• Implement quality assurance processes to assess the performance and reliability of medical equipment.
• Conduct risk assessments to identify potential hazards and mitigate risks associated with equipment failure or malfunction.
• Establish preventive maintenance schedules, calibration procedures, and equipment testing protocols to minimize disruptions to patient care.

Qualifications:

• Master’s degree in Biomedical engineering or related field.
• Proven experience of minimum 20 years in medical equipment planning, procurement, and installation, preferably in large scale healthcare facility projects, preferably in a hospital environment.
• Familiarity with the entire lifecycle of medical equipment projects, including design, construction, and post-construction phases.
• Previous involvement in projects of similar scale and complexity, preferably in hospital settings.
• In-depth knowledge of medical equipment technology, including familiarity with a wide range of devices used in hospital, their functions and applications.
• Strong project management skills, with the ability to manage multiple tasks and stakeholders simultaneously.
• Understanding of regulatory requirements governing medical equipment, including FDA regulations, healthcare facility licensing standards, and safety guidelines.
• Experience ensuring compliance with regulatory standards throughout the project lifecycle, including design, procurement, installation, and maintenance phases.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with clinicians, administrators, vendors, and construction teams.
• Detail-oriented and organized, with a commitment to ensuring the highest standards of quality and safety in medical equipment planning and implementation.

Assessment

Qualified applicants will be evaluated through a competency-based interview and/or other assessment methods.

Disclaimer

KFHRF does not charge any application, processing, training, interviewing, testing, or any other fee in connection with the application or recruitment process. We cannot be held accountable for any fee paid to any agency or agent to help you in your application and, we do not collect information on whether you have paid any fee to any agent.

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit:

1. A cover letter/ motivation letter expressing applicant’s interest for the position.
2. Academic testimonials.
3. A detailed CV.
4. Certificates and licenses (copy of relevant certifications such as CBET, CHTM, CPHRM, CHFM or any other).
5. Portfolio of projects showcasing previous projects the applicant has been involved in, particularly those related to medical equipment planning and implementation for the big scale project.
6. Sample of works done like reports, proposals, or other documents the applicant has produced in previous roles related to medical equipment planning, procurement, or project management.

Applications should be submitted by Click here by May 17 ,2024, at 11:59 PM CAT. Note: Only shortlisted candidates will be contacted.