JOB ADVERT
Job Title: Program Manager
Number of Position:1
Starting Date: Immediately
Location: Head Office Kagugu -Kigali
Reports to: Founder and Director &Board of Director
Overview of Rwanda Women’s Network
Rwanda Women’s Network (RWN) is a national organization dedicated to promoting and strengthening strategies that empower in Rwanda since coming to being in 1997 and has an extensive experience in fostering women’s participation and grassroots responses to community challenges.
Its Mission is to work towards improvement of the socio-Economic welfare of women in Rwanda through enhancing their efforts to meet their basic needs. Its vision being that of having a healthy and empowered Rwandan Society.
Purpose of this Position
Rwanda Women’s Network is seeking an experienced staff to fill in the position of Program Manager. He/she will be responsible for day to day Operations of RWN –Projects, ensuring organisation effectiveness by providing leadership for the organisation Operations and Financial functions. Managing the all projects, supporting and organisitaional and program budgets.
Working with the management Team, this position also contributes to the development and implementation of organisational stratégies, policies and practises. This position will also interact with board of directors.
Job Summary
The Program manager is responsible for supporting the day to day Operations of all RWN Programs closely work with Project leads and their Field Coordinators. This includes administrative tasks, communication, reporting and collaboration with internal staff and external Partners. This role ensures that Programs run smoothly, efficiently and within budget while meeting organisational objectives.
Major Responsibilities
Project Implementation and Monitoring
- Oversee the day-to-day operations of the RWN Programs, ensuring that activities are carried out as per the plan.
- Coordinate the delivery of services, resources, and interventions to beneficiaries or target groups.
- Ensure adherence to timelines, budgets, and standards for quality and effectiveness.
- Regularly monitor the progress of RWN projects, identifying challenges, and making real-time adjustments to stay on track.
Budget Management and Financial Reporting
- Work closely with the finance team to develop and manage program budgets.
- Ensure that programs activities are conducted within the allocated budget and financial resources.
- Directs and contributes in the preparation and submission of all donor reports, health centre, RGB and Gasabo districts reports.
- Review the financial transactions and reports, requests review, and solve any problems along the way.
Project proposal and Fundraising Support
- writing proposals for funding opportunities, ensuring that program design meets the requirements of donor.
- Maintain relationships with donor and ensure compliance with reporting requirements.
Team Management
- Organize training sessions and capacity-building activities to strengthen team skills and ensure projects delivery quality.
- Serve as representative in the organisation while attending various meetings and forums as well as ensuring coordination of staff attending various meetings.
- Provide guidance and feedback to the team to enhance their performance and motivation.
- Manage, support, and supervise field staff, volunteers, and other team members involved in the different programs.
- Closely work with local authorities.
- Closely work with M&E for measuring impact and on Health and Nutrition component.
Logistics and Resource Management
- Oversee the planning and management of project-related events, trainings, or field activities.
- Coordinate logistical support for poject implementation, including procurement, transportation, and distribution of materials.
Sustainability and Exit Strategies
- Work with the donor and management team to develop strategies for long-term sustainability of the Programs.
- Prepare for the eventual handover of projects to local authorities or communities, ensuring smooth transitions.
- Develop exit strategies for projects, ensuring the benefits remain after the NGO reduces or ends its involvement.
Communication and Reporting:
- Maintain regular communication with Management staff and stakeholders.
- Prepare written reports, presentations, and updates as required by management and f
- Support communication strategies for promoting the project internally and externally in close collaboration with the funder
- Close collaboration with the director and founder ensures compliance of MoUs and ensure the program staffs conduct their duties and process reports in a professional and timely manner.
Required Qualifications:
- Education: Bachelor’s degree in business administration, social sciences, project management, or a related field Masters is plus.
Experience:
- 3-4 years of experience in coordination, administration, or project management in NGOs.
- Experience in managing multiple tasks and responsibilities in a fast-paced environment.
- Proficient in project management tools and methodologies.
Skills and competencies
- Strong organizational and multitasking abilities.
- Fluency in written and spoken English and Kinyarwanda, French is an added Value.
- Excellent communication and reporting writing skills
- Familiarity with issues, policies and laws around gender based violence.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
- Problem-solving and critical-thinking skills.
- Strong attention to detail and ability to meet deadlines.
Salary
The salary is commensurate with qualifications and experience.
How to apply
Interested candidates are invited to submit their motivation letter, curriculum vitae, copy of degree applications to rwawnet@rwanda1.rw with a subject ‘Program Manager’’
N.B: Women are highly encouraged to apply.
The closing date for submissions of applications is 20thJanuary 2025; no late applications will be accepted.
Only shortlisted candidates will be notified the interview.
