Request for Information Renewable Energy Technologies

Request for Information

16 July 2024

Renewable Energy Technologies

SUBMISSION DEADLINE: 1^st August 2024

FORMAT FOR SUBMISSION: Part 3 by email

PART 1 : REQUEST FOR INFORMATION

• Introduction to SCI
• Project Overview and Requirements
• Instructions & Key Information

PART 2 : INFORMATION REQUESTED

Description of SCI’s specific requirements

PART 3 : BIDDER RESPONSE DOCUMENT

Template to be used to submit response to this Invitation to Tender.

PART 1 – INVITATION TO PARTICIPATE

1. INTRODUCTION TO SAVE THE CHILDREN

SCI is the world’s leading independent organisation for children. We save children’s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

Our Vision – a world in which every child attains the right to survival, protection, development and participation.

Our Mission – to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We do this through a range of initiatives and programmes, to:

• Provide lifesaving supplies & emotional support for children caught up in disasters (e.g. floods, famine & wars).
• Campaign for long term change to improve children’s lives.
• Improve children’s access to the food and healthcare they need to survive.
• Secure a good quality education for the children who need it most.
• Protect the world’s most vulnerable children, including those separated from their families because of war, natural disasters, extreme poverty or exploitation.
• Work with families to help them out of the poverty cycle so they can feed and support their children.

For more information on the work we undertake and recent achievements, visit our website.

2. PROJECT OVERVIEW

Save the Children established the Renewable Energy Unit in 2023. Operating across all regions, we have an estate of more than 350 offices. Many sites are in remote locations with unstable power. To reduce our carbon footprint, our intention is to switch some of our offices to renewable energy.

We are keen to lean more about the renewable market space in advance of issuing a RFP for a global framework agreement later in 2024 or early 2025. Due to the size of some components used for renewable energy systems, we may also launch smaller RFPs in individual countries.

Please see section 2 for further details about the information we are requesting.

3. VETTING

Successful bidders for the following RFP must be successfully vetted. This involves checking bidders and key personnel against Global Watch Lists, Enhanced Due Diligence Lists and Politically Exposed Persons Lists.

The vetting of bidders will be completed after the award decision and prior to any contract being signed, or orders placed. If any information provided by the Bidder throughout the tender process is proved to be incorrect during the vetting process (or at any other point), SCI may withdraw their award decision.

4. INSTRUCTIONS

4.1 TIMESCALES

4.2 SUBMISSION FORMAT & BIDDER RESPONSE DOCUMENT

Bidders wishing to submit a bid must use the Bidder Response Document template in Part 3 of this document. Any responses received using different formats, or incomplete responses, will not be accepted.

This document allows bidders to submit all the required information and be evaluated fairly and equally against the Essential, Capability and Commercial Criteria. Bidders may also be required to submit supporting documentation. Further instructions can be found within the document in Part 3 of this pack.

Responses can be submitted by:

Electronic Submission via Email

• Email should be addressed to rfi@savethechildren.org and copy rwanda.supplychain@savethechildren.org
• The subject of the email should be “SCI REU RFI Bidder Response – ‘Bidder Name’
• All attached documents should be clearly labelled so it is clear to understand what each file relates to.
• Emails should not exceed 15mb – if the file sizes are large, please split the submission into two emails.
• Do not copy other SCI email addresses into the email when you submit it as this will invalidate your bid.

6.4 CLOSING DATE FOR SUBMISSIONS

Your submission must be received, no later than 1^st August 2024

Responses must remain valid and open for consideration for a period of no less than 90 days.

6.5 KEY CONTACTS

All questions relating to this RFI should be sent via email to:

Where the enquiry may have an impact on other bidders within the process, Save the Children will notify all other Bidders to maintain a fair and transparent process.

PART 2 – Information requested.

We are interested in understanding your ability to provide renewable energy equipment, provide install services and the technical specifications for key components.

Hardware

• Solar panels
• Batteries
• Charge controllers.
• Inverters/chargers
• Accessories – circuit breaker, cables etc
• Enclosures and panel frames
• Other

Smart technology and IOT

• On site monitoring functions
• Remote support functions
• Cloud management
• API (ability to share data with other applications)

Stocking

• Equipment range stocked.
• Lead times.
• Warehouse locations

Logistics

• Ability to ship.
• Customs clearance
• Export processes.

Supplier Capability

• Staff capability & training
• Government permits and qualifications.
• Manufacturer accreditation
• Membership if renewable energy trade associations.

Installation services

• Assessment and planning
• Installation
• Project management

After sales support / Other

• Warranties offered.
• E-learning
• Other services offered.

PART 3 – BIDDER RESPONSE DOCUMENT

INTRUCTIONS

This document MUST BE USED by Bidders wishing to respond to this RFI.

If a Bidder wishes to add further information, this is acceptable, but the additional information should be limited to only items that are relevant to the tender.

• For the avoidance of doubt, bidders are required to complete all items within the Bidder Response Document.
• If a Bidder does not complete the entire Bidder Response document, their submission may be declared void.
• If a Bidder is unable to complete any element of the Bidder Response Document, they should contact Save the Children through the using the contact details provided for guidance.

By submitting a response, the bidder confirms that all information provided can be relied upon for validity and accuracy.