Tender for Videograph services – Individual Videography Consultant

TENDER FOR VIDEOGRAPHY SERVICES – Individual Videography Consultant

1. BACKGROUND

a. Context and background

Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, regardless of race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. Visit www.crs.org

CRS in Rwanda works to support the development of healthy, empowered, and prosperous communities by combining various interventions in nutrition, agriculture, economic strengthening, early Childhood Development, and youth empowerment. The primary goal is to ensure that the most vulnerable families achieve integral human development where individuals reach their full potential in an atmosphere of peace and human dignity. CRS has maintained a presence in Rwanda since 1960 and currently working with 12 partners across Rwanda.

2. Objective of the Assignment

The purpose of the current tender notice is to seek a qualified consultant to do professional videography for CRS Rwanda-related work. The videography assignment will include capturing several footages, short video clips of field activities, recording participants’ interviews, coverage of events & meetings, subtitling, motion graphics and editing etc.

The videographer will work in close coordination with the communication Manager to plan field visits and capture high-quality footage/clips and edit and develop short videos for social media, YouTube, Media and other channels with subtitles in English.

In addition, the videographer will ensure:

• Ensure the production of high quality of videography: minimum HD 1920×1080, 4K or more.
• Ensure that all requests and instructions from CRS pertaining to videography and video-editing requirements are fulfilled.
• Ensure that all required videography/video-editing jobs are completed on deadline and correct video formats are used as requested by CRS.
• Work with the highest professional ethical standards and in keeping with CRS’s core messages.
• Develop suitable formats depending on the channels where the videos will be used (social media, Projection, YouTube, etc.)
• Ensure appropriate licensing of any third-party materials (music, stock photos or footage, graphics) as approved by CRS.

3. Duration and working schedule.

The videographer will operate on an ‘as needed’ contract for a duration of one year with three months trial period. The level of efforts will be counted hourly or daily where one workday will be approximated to 8 hours of work.

4. Delivery

Final files will be delivered via Google Drive/WeTransfer or by external drive, where necessary.

The consultant will be responsible for finding at his/her own cost the tools and equipment to use including but not limited to latest cameras (Sony A7, DSLR 5D, Nikon), sound equipment, tripods, Video editing computer, video and photo editing software, etc.

Final video cuts will be produced in digital formats recommended by the consultant’s supervisor.

All videography work is expected to be completed on time. The exact timeline will depend on the complexity and length of the task and will be discussed before the kick-off of each task between the consultant and his/her supervisor.

The consultant must be willing to travel to the field in the districts where CRS operates to capture videos.

5. Required expertise and qualifications.

5.1. Education

Bachelor’s degree or Advanced Diploma in Videography, Multimedia, film and video, Journalism, communication, or related fields

5.2. Experience/skills

• A minimum of 5 years of proven experience in videography and producing videos mainly for international organizations. At least three Recommendations required.
• A strong videography portfolio for developmental or humanitarian INGOs activities. Proven by sharing a link to an e-portfolio.
• Advanced skills in using Adobe Creative Suite and other video editing software including Adobe Premiere Pro, Final cut pro, Aegisub, and Adobe After Effects.
• Proven advanced videography experience.
• High level of creativity in filming and producing quality videos as well as editing them.
• Fluent in both English and Kinyarwanda
• Experience in creating English subtitles and creating motion graphics.
• Required experience in recording audio/sound and sound editing.
• Strong analytical skills

6. Branding guide

All the materials to be produced will follow the CRS and specific donor branding guidelines. Brand guidelines documents will be shared by CRS.

7. Submission of the Application

Interested candidates are requested to submit an electronic application no later than the August 13^th, 2024.

Submission package

Technical Document

1. Personal Description for individual videographer (Including the CV, highlight of experience in video production, and other necessary details).
2. Video portfolio of videos produced by the applicant.
3. Three recommendations for similar services detailing the offered services from reputable organizations especially INGOs. (which show the email address and telephone number).
4. Videographer’s academic Certificates (bachelor’s degree/ Advanced diploma in film& video, creative art, communication, journalism, or similar options)
5. List of equipment owned by the videographer including but not limited to cameras, lenses, tripod, laptop, sounds recorders, etc. that will be used to accomplish the tasks.

Financial Document

The financial proposal must include taxes equipment costs, administrative, communication or any other necessary cost not specified in this tender notice, as well as specify:

1. A daily rate
2. An hourly rate
3. The financial proposal should be in Rwanda Francs (Rwf).
4. Offer must include and specify applicable tax.

Administrative Documents

1. VAT and Valid Tax clearance certificates (If available)
2. Bid validity period should be 90 days.
3. Bids should be signed by an authorized company representative.

N.B:

• For your reference, we have annexed to this tender the supplier’s code of conduct that the successful bidder will be required to sign together with the contract for the successful bidder.

CRS Contact Information:

Application Procedures

Interested bidders are encouraged to send their applications to rwandabids@crs.org no later than August 13^th, 2024 at 11:00 a.m Kigali time. The title of the email must include: “EOI for individual videography consultant’’ and the application should be combined in one (1) document in PDF format. A late submission will not be considered.

All bidders are advised that this tender does not constitute in any way a commitment on the part of CRS or its agents, for any service requested.

Done at Kigali, on July 31^st, 2024.

Hans Fly

Country representative