PUBLIC TENDER ANOUNCEMENT
TENDER TITLE: PUBLIC TENDER TO HIRE SPORTS FACILITIES FOR ANNUAL CONTRACT
CLIENT: DUHAMIC-ADRI
The deadline for submission of bids: Wednesday, September 11, 2024
Bid Submission Time: 02:00PM
Bid Opening Time: 02:30PM
Venue for bid opening session: DUHAMIC-ADRI Kicukiro Headquarters
OVERVIEW OF DUHAMIC-ADRI
DUHAMIC -ADRI is a Kinyarwanda acronym that stands for Duharanira Amajyambere y’Icyaro.
Translating to ‘’ we strive for the development of the rural community ‘’in English. It is a non-profit organization located in Kigali, the capital city of Rwanda, within the kicukiro district, Niboye sector.it was established in 1979 by a group of Rwandans who identified the crucial need for rural development in the country.
DUHAMIC-ADRI is a Non-Governmental Organization legally granted by Rwandan law and legally recognized by the Ministerial Order No. 943 of July 12, 1985. Its statutes were amended and accepted by the Ministerial OrderNo.025/11of21th March 2005. With the vision to have « A rural world responsible for its self-socio-economic development ».
DUHAMIC-ADRI is promoting a conducive work environment and believes it is essential for fostering productivity, employee satisfaction, and overall well-being.
DUHAMIC-ADRI has a mission of « Supporting integrated development through the initiatives of the rural population in their struggle for self-development».
DUHAMIC-ADRI is seeking to hire sports facilities for its staff to promote health, wellness, and team-building activities. We invite qualified and experienced service providers to submit bids for the provision of the required sports facilities.
OBJECTIVES
The objective of this tender is to hire well-equipped and accessible sports facilities for DUHAMIC-ADRI staff. The facilities should accommodate GYM, SWIMMING POOL, SAUNA and OTHER FITNESS EXERCISES.
SCOPE OF WORK
The selected service provider will be responsible for:
- Providing access to sports facilities for DUHAMIC-ADRI staff on agreed dates and times.
- Ensuring that the facilities are well-maintained, safe, and meet all required standards.
- Providing necessary sports equipment (where applicable).
- Offering any additional services, such as changing rooms, showers, etc.
- REQUIREMENTS:
The selected company should accommodate GYM, SWIMMING POOL, SAUNA and OTHER FITNESS EXERCISES meeting the following criteria:
Gym Facilities:
- Modern and well-maintained equipment for cardiovascular, strength, and flexibility training.
- Qualified fitness trainers for personalized guidance and group classes.
- Recognized by competitive organizations (RDB, MINISPORTS…)
Swimming Pool:
- A clean, well-maintained swimming pool suitable for both recreational and fitness swimming.
- Certified lifeguards and pool attendants to ensure safety.
- Proper filtration and sanitation systems to maintain pool hygiene.
- Recognized by competitive organizations (RDB, MINISPORTS…)
Sauna:
- A fully functional sauna with adequate space and comfort.
- Regular cleaning and maintenance to ensure a hygienic experience.
- Professional staff to assist with sauna operations and safety.
N.B: The companies with all three facilities at the same place are the ones allowed to bid for this specific tender.
Interested bidders must meet the following criteria:
- Legally registered and licensed to operate sports facilities proven by a copy of trading License from RDB
- Proven experience in managing and providing sports facilities for corporate clients.
- Availability of a range of sports facilities that can accommodate group activities.
- Proven track record in providing high-quality sports facilities and services.
- Proven experienced professional and experienced trainers, lifeguards, and support staff.
- Strong safety and security measures in place.
- Ability to provide the required services within reasonable costs.
- Ability to provide electronic billing machine (EBM) generated invoices
Accessibility
Convenient location accessible with DUHAMIC-ADRI staff from DUHAMIC-ADRI Head office, Muhanga and Huye Sub-Offices:
- Head Office (Kigali):
- Five kilometers from DUHAMIC-ADRI Head Office
- Five kilometers from Kinamba (BK Kinamba)
- Five kilometers from Remera Bus Station
Muhanga Sub-Office
Three kilometers (3) from Muhanga Bus Station
- Huye Sub office
Five kilometers (5 km) from Huye City Market
- Experience
- Proven track record in providing high-quality sports facilities and services.
- Proven experienced professional and experienced trainers, lifeguards, and support staff.
Capacity:
Having the capacity of hosting DUHAMIC-ADRI staff in different daysin mentioned locations.
- Cost:
Competitive pricing with clear breakdowns of services informing the following:
|
NO |
SERVICE |
QUANTITY (1 STAFF) |
UNITY COST |
TOTAL COST |
|
1 |
GYM |
1 |
||
|
2 |
SWIMMING POOL |
1 |
||
|
3 |
SAUNA |
1 |
||
|
GRAND TOTAL (all taxes included) |
||||
EXPECTED TIME FOR EMPLOYEE SPORT
- Working Days (from Monday to Friday): Evening time
- Weekend Days: Any time
EVALUATION CRITERIA
The proposals will be evaluated based on the following criteria:
- Compliance with eligibility and submission requirements.
- Quality and availability of sports facilities.
- Experience in providing similar services.
- Competitive pricing.
- Safety and security measures
DUHAMIC-ADRI intends to make an appraisal visit to the potential bidders for verification of accessibility and fulfilment of the requirements before making the final decision.
COMPOSITION OF BIDS
A motivation letter addressed to DUHAMIC-ADRI Executive Secretary, P.O BOX 1080 Kigali with the following attachment:
- One page of company profile
- A copy of trading License from RDB,
- A proof to use Electronic Billing Machine (EBM): A copy of invoice submitted in the past.
- Three (3) relevant experience and references
- Detailed financial proposal (quotations) with pricing structure (inclusive of taxes).
CONTRACT DURATION
This tender is for a period one-year duration (including 3 months trial) that can be renewed upon the performance of services provided by the bidder and appreciated by the Client (DUHAMIC-ADRI) or its Representatives.
SUBMISSION OF THE BIDS
Bids will be submitted in a sealed envelope and addressed to the Executive Secretary of DUHAMIC-ADRI at Kicukiro head office no later than Wednesday, September 11, 2024 at 02:00PM while the public opening of bids is scheduled on the same date at 02:30PM at DUHAMIC-ADRI Kicukiro headquarters.
Done at Kigali, September 3, 2024
MUHIGIRWA Benjamin
Executive Secretary
