Finance and Administrative Assistant at Liaison Rwanda Ltd

Job Description: Receptionist with Finance Background

Position Title: Finance and Administrative Assistant

Department: Administration/Finance

Location: Liaison Group, Rwanda

Reports To: Managing Director Liaison Rwanda

Job Overview:

We are seeking a highly organized and detail-oriented Receptionist with a finance background to join our team. The ideal candidate will manage the front desk operations while supporting the finance department with basic accounting tasks. This dual-role position requires excellent communication skills, a professional demeanour, and a good understanding of financial principles.

Key Responsibilities:

Reception Duties:

  • Greet and welcome visitors in a professional and friendly manner.
  • Answer and direct phone calls to appropriate staff members.
  • Manage the front desk, including handling incoming and outgoing mail, courier services, and maintaining the reception area.
  • Schedule and coordinate meetings, appointments, and conference room bookings.
  • Assist with administrative tasks such as filing, photocopying, and data entry.
  • Handle inquiries and provide accurate information about the company and its services.

Finance Support Duties:

  • Assist with basic bookkeeping tasks, including data entry, invoice processing, and expense tracking.
  • Prepare and process purchase orders and vendor payments.
  • Support the finance team with month-end and year-end closing activities.
  • Reconcile bank statements and assist in the preparation of financial reports.
  • Maintain accurate financial records and ensure compliance with company policies and procedures.
  • Assist with budget preparation and financial forecasting.


Personal Attributes:

  • Professional appearance and demeanor.
  • Friendly, approachable, and customer service-oriented.
  • Proactive and able to work independently as well as part of a team.
  • Ability to manage time effectively and prioritize tasks.

Working Conditions:

  • Standard office environment with typical business hours. Some flexibility may be required.

Education: Bachelor’s degree in finance, accounting, business administration, or a related field preferred.


  • Proven experience of a maximum 5-7 years as a receptionist or in a similar administrative role.
  • Prior experience in finance or accounting is highly desirable.


  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with accounting software (e.g., QuickBooks, SAP) is a plus.
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Attention to detail and a high level of accuracy.
  • Ability to maintain confidentiality and handle sensitive information.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this role no later than June 11th, 2024 via the apply button below.

This job description outlines the essential duties and qualifications for the role of a Receptionist with a finance background. The ideal candidate will seamlessly integrate administrative and financial support functions, contributing to the efficient operation of both the front desk and the finance department.

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