Procurement Officer at East Africa Exchange Ltd, (EAX)


Date of issue: 23rd May 2024

Date of CV submission: 23rd -07th June 2024


East Africa Exchange Ltd, (EAX) is regional commodity exchange offering commodity trade services in Rwanda and East Africa Community (EAC) common markets (173 million consumers) in key staples food crops such as Maize, Beans and Soya. EAX deals with high quality products meeting the requirement of EAC standards. Key value proposition is guaranteed quantity and quality of farmers’ grains, reliability of trade and settlement services and high level of risk mitigation. The company was created in 2013 to further strengthen EAC regional integration by developing a common and coherent financial sector in agriculture, energy and mining. EAX links deprived rural farmers to financial markets. It offers financial product development to its members and facilitates trades regionally and worldwide.

Title: Procurement Officer

Reports to: CHR & Admin Officer

Based at: Kigali

Purpose: We are seeking a detail-oriented, thorough, and organized procurement officer to oversee purchases and develop contracts. In this position, he/she will play a key role in procuring high-quality and cost-efficient supplies and services for our organization.

Procurement Officer Duties and Responsibilities

  1. Developing sound and cost-effective strategies for the purchasing of materials and services used in the business; and establish cost parameters and budgets for purchases.
  2. Maintaining relationships with suppliers while continually scouting for additional vendors
  3. Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries
  4. Communicating with management regularly regarding the efficient flow of goods and services affecting production
  5. Conducting cost analyses and setting benchmarks for improvement, maintaining records of purchases, pricing, and other important data.
  6. Developing risk management procedures to mitigate losses in the event of product shortages
  7. Working closely with the company legal team to make sure contracts and terms are favorable and meet the Government’s regulations
  8. Develop yearly plans for purchasing equipment, services, and supplies, negotiate the best deal for pricing and supply contracts as well as ensuring that the products and supplies are high quality.
  9. Maintain and update a list of suppliers and their qualifications, delivery times, and potential future developments.
  10. And any other activities assigned by the CHR & Admin Officer and the CEO.


  1. MBA with a major in Procurement or any other related professionals.
  2. Minimum 5 years’ experience as a procurement officer or related position
  3. Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)


Well prepared CV’s are to be submitted from 23rd to 07th June 4PM to EAX email; Late offers will be rejected.

Done at Kigali, on 23rd May 2024.

East Africa Exchange Ltd, (EAX).

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