Project Coordinator at Pro-Femmes / Twese Hamwe

Position: Project Coordinator


Pro-Femmes/ Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at advancement of women status, peace and development. PFTH was established in October 1992 and currently represents 51 member organizations within the country. The mission of PFTH is to eradicate all forms of discrimination towards women, to promote their socio-economic, political and legal status, and to enhance the institutional and organizational capacities of its member organizations through the promotion of a sustainable human development approach based on gender equality and a culture of peace, justice, and human rights.

In partnership with CARE International in Rwanda and BENISHYAKA, PFTH is implementing a five-year project named “Gender Equality and Resilience”. The Gender Equality and Resilience (GEAR) project aims at enhancing the self-reliance of marginalized women and girls in a supportive and inclusive environment in Eastern Rwanda, by shifting discriminatory and unequal gender norms, improving women, girls, and youth livelihoods, and strengthening women and girls’ voice and leadership. Holistically, GEAR will contribute to women and girls’ self-reliance and will ultimately contribute to gender equality and increased social and economic resilience of women and girls in Eastern Rwanda.

Duty station: The project coordinator will be based at the PFTH headquarters in Kigali with frequent travels to the Eastern Province.

PFTH is therefore looking for a suitable female candidate to coordinate the overall project implementation. Under the direct supervision of the Director of Programs, the Project Coordinator will undertake the following specific tasks:

  1. Coordinating and Facilitating the Project Planning Process

To develop plans and strategies that will contribute to sustainable improvements of the working environment of Project beneficiaries through the engagement of policymakers and stakeholders to create enabling policy and legal frameworks.

Main Tasks:

  • Ensuring that detailed weekly, monthly, quarterly, and annual work plans and budgets are developed to deliver against all aspects of the project
  • Overseeing the fund request process, ensuring that the relevant documents are prepared and roles and responsibilities of PFTH and partners are clarified
  • Ensuring the overall coordination of the project staff, project activities, and partners
  • Planning and forecasting grant expenditure, project activities, procurement, and partnerships to ensure compliance.
  • Conduct regular monitoring, evaluation, and reporting on project progress to PFTH, Care International, and other project stakeholders.
  • Produce monthly, quarterly, and annual reports in relation to the project activities and other reports as reasonably requested by her/ his supervisor
  1. Coordinate Project implementation


  • Ensuring that all project components are implemented according to the project plans, to meet all goals and objectives; taking assertive corrective action in case of missed deliverables;
  • Coordinating the project team in all districts to carry out the activities planned and if delays, a catch plan is established and any constraint is timely communicated to her/his supervisor
  • Ensure the budget is utilized against the plan.
  1. Advocacy and policy influencing
  • Understand the context of policy influencing in Rwanda and what the project wants to achieve in particular and Pro-Femmes’ advocacy agenda in general
  • Coordinate with colleagues at Pro-Femmes to determine advocacy needs and set forth the plan to be implemented under the project and Pro-Femmes;
  • Lead the process of information gathering, analysis of that information and develop advocacy messages to be presented to key decision makers;
  • Lead the development and implementation of the advocacy strategies, and advocacy campaigns related to the project advocacy agenda and produce related reports;
  • Participate in mentoring and coaching of Pro-Femmes staff and other stakeholders on advocacy and policy influencing;
  • Develop policy briefs, policy proposals, and campaign materials for local, and national advocacy;
  • Identify key moments for advocacy and policy influencing and drive the work related to the development of advocacy messages and policy briefs;
  • Develop the project advocacy and policy influencing monthly, quarterly, and annual plan in consultation with the Care International team and other CSOs;
  • Collaborate with key national CSOs and key stakeholders and engage them in all efforts related to advocacy, results measurement, and monitoring of the national, regional, and international policy commitments related to improving social and economic welfare;
  • Facilitate local, national spaces for dialogue for women and youth to exchange on the implementation of the above-mentioned commitments and issues that need to be advocated for

Quality, Learning & Knowledge Management

Lead reflection on documentation and communication of project experiences and achievements and promote effective monitoring of program activities and a learning environment.

Sub tasks:

  • Contributing towards the development of effective impact measurement, knowledge management and internal accountability systems for the project
  • Coordinating regular data and information collection and analysis for all project activities, according to the agreed systems with partners
  • Organize regular information gathering and sharing opportunities
  • Ensure success stories suitable for publicity purposes are properly documented and disseminated;
  • Represent PFTH in Care International and BENISHYAKA meetings and other relevant meetings related to the project;
  • Collaborate with a project team at BENISHYAKA and Care International and provide updates to the PFTH management team;
  • Collaborate with key partners including CSOs on the field and at the national level
  • Perform any other tasks as shall be advised by the supervisors at PRO-FEMMES/TWESE HAMWE.
  • Design project proposals for submission to potential donors;


  • Bachelor’s Degree in social sciences, Public Administration, Business Administration, Management, or any other related field;
  • Holder of a master’s degree in a relevant field is preferable for the prospective candidate;
  • At least four (4) years of progressive experience in managing projects related to women’s rights, Gender, advocacy, gender-based violence, and gender mainstreaming;
  • Strong understanding of gender;
  • Strong experience and knowledge of civil society in Rwanda;
  • Experience and knowledge of national and regional issues relevant to gender and women’s rights
  • Experience in Networking, building coalitions, lobbying, and advocacy especially for gender-related issues;
  • Understanding of Human rights-based approach;
  • Fluency in English, French, and Kinyarwanda.
  • Computer literate (high proficiency in Word, Excel, and PowerPoint).
  • Excellent communicator orally and in writing;
  • Innovative, self –driven and team player;
  • Interpersonal skills with experience of working in multicultural contexts.


Interested candidates should address their application enclosed with a cover letter, Curriculum vitae, academic documents, and other certificates to the Chairperson of PRO-FEMMES/TWESE HAMWE and delivered in hard copy to PRO-FEMMES/TWESE HAMWE’s office located in Gahanga Sector, Kicukiro District.

The deadline for submission is fixed on 23rd April 2024 at 3 pm.


  • Only female candidates are allowed to apply
  • Only short-listed candidates will be contacted for the written test.
  • Online applications will not be considered
  • The successful candidate will have to submit the criminal record certificate and the notarized academic documents before signing the employment contract.

Kigali, 12 April 2024.

Emma Marie Bugingo

Executive Director

Pro-Femmes/Twese Hamwe

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